Bookkeeper & Purchasing Coordinator

Location: Saskatoon, SK

Report to: Owner, Local Flooring Group

Objective and Scope:

This full-time position is a key contributor to the financial health and operational efficiency of the business.

The role blends full cycle accounting duties, purchasing responsibilities, and light administrative support

to keep day-to-day operations running smoothly.

Responsibilities:

Accounting & Financial Management 35%

·      Maintain and manage all financial records using QuickBooks

·      Handle accounts payable and corporate card reconciliations

·      Process vendor payments and employee reimbursements

·      Administer payroll and commissions accurately and on schedule

·      Prepare and submit government remittances

·      Lead month-end and year-end close processes and reporting

·      Support budgeting, forecasting, and cash flow tracking

·      Identify and recommend financial process improvements

·      Monitor AR aging and follow up on overdue payments with clients as needed

·      liaise with external accountant for year-end prep, tax filings, and audit request

·      Identify and recommend financial process improvements for better accuracy and efficiency

·      Maintain organized digital and physical records for audits, funding applications, or reporting

Purchasing & Inventory Coordination 35%

·      Lead purchasing functions, including placing and tracking orders

·      Source, evaluate, and negotiate with suppliers for flooring materials and related products

·      Maintain positive relationships with vendors and resolve order or delivery issues

·      Ensure inventory levels are optimized to support project timelines

·      Verify order accuracy and manage returns, exchanges, or warranty claims

·      Collaborate with sales and installation teams to align purchasing with project needs

Administrative Support 30%

·      Manage the company email inbox for general inquiries, supplier follow-ups, and appointment confirmations

·      Assist with filing, documentation, and recordkeeping

·      Help maintain organization-wide systems, templates, and communication flows

·      Support HR administration including onboarding documentation, employee files, and scheduling

·      Coordinate employee benefits, health plans, and insurance documentation

·      Handle office supply ordering and inventory (including stationery, sample books, packaging, etc.) 

·      Liaise with service providers (e.g., phone, internet, cleaning, waste removal)

·      Monitor and report on WCB compliance and safety documentation renewals

·      Prepare documents for internal and external meetings (agendas, notes, spreadsheets)

·      General “catch-all” support to the Owner as needs arise 

Requirements:

Education and Experience:

·      Post-secondary certificate or diploma with continuous ongoing professional development

·      Strong accounting or bookkeeping background, including payroll administration

·      Extensive experience with QuickBooks online

·      Proficient in Microsoft Office; experience with inventory systems is a plus

·      Experience in purchasing or procurement preferred

·      Ability to build strong vendor and internal relationships

·      Proven ability to prioritize and manage multiple responsibilities in a fast-paced, evolving environment

·      Experience working in a small business environment is ideal

Skills and Competencies:

·      Highly detail-oriented with a love for numbers and systems

·      Strong organizational and time-management skills

·      Passion for numbers and is a self-starter who can manage responsibilities with minimal supervision

·      Comfortable working in a dynamic, fast-paced setting

·      Excellent verbal and written communication skills

·      Proactive mindset with a problem-solving approach to day-to-day operations